Policies
McGill Sports Camp policies and information
Assumption Of Risk
Parents / Guardians must complete the Assumption of Risk Form (PDF) prior to their child's first day of camp. Upon completion, forms can be printed and submitted at the check-in table upon arrival on the first day of camp, or simply email the completed document to summercamp.athletics@mcgill.ca
Inclusion And Our Environment
The McGill Sports Camp is committed to providing participants with a positive experience in sport and physical activity. As part of the McGill University community, the camp prides itself on providing a welcome and inclusive environment to people of all races, ethnic backgrounds, genders and abilities.
Whether in the sporting environment or in any part of our facility, the McGill Sports Camp will take every measure possible to accommodate all of our participants (campers and staff) in an effort to respect and maintain an individual's rights and dignity.
The McGill Sports Camp is not a peanut-free camp, but we would like to ensure the well being off all campers by minimizing the risk of exposure. Please carefully read food and beverage labels in order to ensure there is no trace of nuts in your children's lunch or snacks that they are brining to camp.
Violence Prevention Policy
The McGill Sports Camp Organizing Committee is committed to the prevention of violence and abuse. The Camp is committed to providing an environment that is safe and free of all forms of violence or abuse (whether physical or verbal).
The McGill Sports Camp Organizing Committee will take whatever steps are reasonable to protect all camp members from violence from any person in the camp environment, including staff, campers, clients, contractors, vendors, and members of the public. Everyone in the camp environment must be dedicated to preventing violence, and identifying potential sources of misconduct.
Threats of misconduct can be reported to the McGill Sports Camp Organizing Committee. All reports are handled seriously, investigated fully, and handled with the utmost confidentiality. So long as a report is made in good faith, no consequences will be levied against a reporting staff member.
Health And Safety
The McGill Sports Camp will not be responsible for administering medication. However, with parental consent, we will...
- provide acetaminophen or ibuprofen or aspirin to a camper.
- provide anti-histamine to a camper who has an unknown allergy.
In an emergency situation, our therapists will... - provide anti-histamine or/and an EpiPen shot to a camper who has a known allergy without parental consent.
- provide an EpiPen shot to a camper who has an unknown allergy without parental consent only in a life threatening situation.
- assist a diabetic camper with his/her insulin administration when he/she has low/high blood sugar
Correspondence
We will be corresponding with parents mostly by e-mail so please add summercamp.athletics@mcgill.ca to your safe senders list. Be sure to check your in-box regularly. Please note all e-mails are kept confidential. In addition, be sure to refer to the McGill Sports Camp Facebook page for regular updates.
Refund Policy
The McGill Sports Camp follows the policies and procedures as outlined by the Office de la protection des consommateurs and guidelines as per the Quebec Camp Association. The refund policy of the McGill Summer Sports Camp is as follows:
- A registration contract with the McGill Sports Camp is on a weekly basis.
- The McGill Sports Camp refund policy gives parents the opportunity to terminate their registration contract with us.
- Parents wishing to cancel an entire week of camp must notify us prior to the start of the week in question. Please note that any given week of camp begins Monday morning 7:00 am. However, as a courtesy, we ask to receive this notice by the Thursday prior to the week in question in order to give us a chance to offer the spot to someone on the waiting list. A full refund will be issued.
- Once a week has begun, parents can terminate the contract (cancel registration for the remainder of the week). A refund will be issued for the remaining unused days less a 10% penalty.
- We do not accept registrations in advance which are fewer than five days per week, therefore parents cannot pick and choose the days for which they want their children to attend.
- Refunds will only be issued for the termination of a registration contract. Refunds are not issued for sick days or miscellaneous absences.
- Once a week has begun, we will do our best to accommodate last-minute registrations for partial weeks based on availability.